POLICIES

GUIDELINES OF THE ASSOCIATION

2022-2023 

3.0 POLICIES

The following make up the policies of the Medicine Hat Minor Hockey Association. Any additions or updates to these policies will be posted on the website.

Any Policy marked with an asterix (*) denotes a zero-tolerance policy. Upon which a violation occurs there will be no concessions made by the association.

 

3.1 Alcohol, Drug and Cannabis Policy

Purpose

Alcohol, Cannabis, performance enhancing and/or narcotic drugs have no place amongst athletes in youth sports and as such have a zero-tolerance substance abuse policy.

Medicine Hat Minor Hockey Association is committed to providing all our players with an alcohol free, cannabis fee and drug free environment. Our Alcohol, Cannabis and Drug Policy will be strictly enforced amongst players, coaches, volunteers and the like.

Terms and Definitions

Member: Player, team official (coaching staff/manager/trainer), on-ice official, off-ice official

Team Activity: Game, practice, organized team event, whether locally or away.

Alcohol, Cannabis, Drugs and Substance Abuse

If a player is caught using illegal drugs, alcohol and controlled substances, including all tobacco products such as chewing tobacco, vaping products, cannabis, and non-prescribed pharmaceuticals, during any Minor Hockey event, he/she will be suspended immediately.

Any member caught during a MHMHA team activity under the influence of alcohol, illegal drugs, other controlled substances, or any player found to be in the possession of or attempting to distribute the above-mentioned items, will be immediately suspended until a hearing with the Game & Conduct can be convened to determine the length of the suspension or expulsion.

The suspended member will not be allowed to participate in any team activities until the suspension is dealt with.

In the event that a player breaches this policy:

  1. If the parents are at the event, the player will be turned over to their care to immediately exit the facility.
  2. If the parents are not at the event, then the player will be sent home (under escort), and any additional expenses incurred will be the responsibility of the player and their family.

In the event that a coach or on‐ice official breaches this policy, they will be asked to immediately exit the facility. They will consequently be suspended and asked to appear before the Game & Conduct to determine the length of suspension or expulsion.

Sanctions

First Infraction includes up to a two-game suspension. During the suspension period, the player is required to attend team activities, including games (non-participant), practices, team building and dry land.

Second infraction includes a minimum of 3 games and up to an 8-game suspension. During the suspension period, the player is required to attend team activities, including games (non-participant), practices, team building and dry land. The player may be required to attend an assessment and addiction counseling session(s) as approved by Medicine Hat Minor Hockey Association.

Third infraction of the conduct policy will be an immediate indefinite suspension to be reviewed by the Vice President and/or the President of MHMHA to render an appropriate course of action.

All decisions regarding discipline under the MHMHA Game & Conduct Policy for Addressing Drugs, Alcohol, Cannabis and Controlled substances shall be at the discretion of the Game & Conduct whose decision will be final

3.2 Travel Policy

Medicine Hat Minor Hockey follows the Travel Policy outline by Hockey Alberta which can be found at Travel | Hockey Alberta

Bus Travel

Bus travel is at the discretion of the team if they choose to utilize this service.  MHMHA does not cover bussing of any teams in the association.  Payment for this expenditure will be from team funds.

The Manager (or member of coaching staff who is organizing the Bus trip) must ensure the following is in place prior to securing the vehicle:

  • Proof of insurance and liability limits
  • Driver logbooks
  • Emergency Exits (roll over and on wheels) discussion before bus pulls out
  • Seat belt use (if available)
  • First Aid Kit

Player Travel U18

See 3.5

Travel Permits

Travel permits are required for any team traveling to another location. See 10.0 Permits.

3.3 Coach Reimbursement Policy

Purpose

All coaches of MHMHA are required to be certified as per Hockey Canada, Hockey Alberta and/or MHMHA Policies and/or Procedures. One team official is also required to take the Safety certification.

Expectations & rights

In order to be eligible to coach a MHMHA Team, each participant must register and complete the Respect in Sports- Coach (Activity leader) prior to going on the ice.  All other course/qualifications required must be completed prior to the November 15th Hockey Alberta deadline of the current membership year.

Once courses are completed and certification received, the participant will complete the Coach Clinic Reimbursement Form and submit course receipts to the office for processing.  You can email receipts to accounting@mhmha.ca.

MHMHA will only reimburse clinic registration fees; other costs such as travel, and meals are not eligible.

Expiration

Coach Clinic Reimbursement Forms will only be accepted until December 30 of that same Membership year.

 

3.4 Social Media Policy *

For the purpose of this Social Media Policy, the policy will encompass public communications through all social media platforms that allow users to communicate online (Facebook, Twitter, Instagram, SnapChat, and the like.)

The policy will be applicable to all members of MHMHA, including staff, Directors, coaches, on-ice and off-ice officials, players, player family members and supporters. MHMHA recognizes and appreciates the value of social media and the importance of social networking to all of its stakeholders. MHMHA also respects the right of all teams and association personnel to express their views publicly.

Purpose

To educate the members who participate in social media of the risks of social media. This policy is also in place to ensure all Teams and Association personnel are aware that conduct deemed to be inappropriate may be subject to disciplinary action by the team, MHMHA and/or any governing bodies or leagues.

Guidelines

  1. Participation  Anyone who participates in social media is held to the same standards as all other forms of media including radio, television and print. Comments or remarks of an inappropriate nature which are detrimental to a team, the association or an individual will not be tolerated and will be subject to disciplinary action.
  1. Language
    1. MHMHA is proud to be an open, inclusive organization. Individuals participating (team officials, parents, fans, players and game officials) in MHMHA sanctioned events shall refrain from comments or behaviors, which are disrespectful, offensive, abusive, racist or sexist. Any behavior which constitutes harassment, abuse or bullying, will not be tolerated.
  1. Privacy/confidentiality
    1. Please be mindful of others; always lean on the side of caution when sharing personal information of others, such as full names and contact information.
    2. We encourage our associations to share photos and videos but be aware of the content being shared.
  1. Respect
    1. Any concerns or disputes involving a member organization and another team, referee, Or the MHMHA should not be dealt with online. Any references or examples of bullying, threats, drug abuse, exploitation and harassment will not be tolerated. Negative and derogatory comments involving any team, association, league, staff, volunteers, programs, stakeholders, players or any MHMHA member are considered violations.
  1. Endorsements
    1. Any retweets, shares, likes, etc. could be considered endorsements. When sharing content created by a third party, you are endorsing that company as having a similar organizational message. Be mindful of the source you are sharing content from.

Violations

The following are examples of conduct through social media that are considered violations of the MHMHA Social Media Policy and may be subject to disciplinary action by the team or MHMHA

  1. Any statement deemed to be publicly critical of MHMHA officials or detrimental to the welfare of a member team, the Association or an individual.
  1. Divulging confidential information that may include, but is not limited to:
    1. Negative or derogatory comments about teams, local minor hockey associations, and/or MHMHA programs, stakeholders, players or any member of another team.
    2. Any form of bullying, harassment, intimidation or threats against players or officials.
    3. Photographs, video or comments promoting negative influences or criminal behavior, including but not limited to
  • Drug Use
  • Alcohol Abuse
  • Public Intoxication
  • Hazing
  • Sexual exploitation
  • Online activity that contradicts the current policies of MHMHA
  • Inappropriate, derogatory, racist, or sexist comments of any kind
  • Online activity that is meant to alarm other individuals or to misrepresent fact or truth.
  •  
  • 4. The use of Social Media during an investigation whether by the individual(s) or teams involved to voice opinion, post details about investigation and the like is prohibited.

Discipline

All violations of this Policy will be addressed by the MHMHA Game and Conduct. Pending the severity of the violation, action may be handed over to the Medicine Hat Police Service for further investigation and charges,

Internal disciplinary actions may include but are not limited to:

For Players:

  1. Written reprimand to be placed in an individual’s file.
  2. Written or verbal apology by the individual.
  3. Suspension from certain MHMHA events which may include suspension from the current game or competition or from future competitions.
  4. Suspension from certain or all MHMHA activities (e.g., competing, coaching or officiating) for a designated period of time.

For Parents and or Player Supporters:

  1. Written or verbal apology by the individual.
  2. Suspension from certain MHMHA events which may include suspension from the current game or competition or from future competitions.
  3. Suspension from certain or all MHMHA activities (e.g., competing, coaching or officiating) for a designated period of time.
  4. The parent or player supporter’s child/children being suspended from certain MHMHA events, competitions, etc.

For Staff, Directors, Coaches or Officials:

  • Written or verbal apology by the individual.
  • Suspension from certain MHMHA events which may include suspension from the current game or competition or from future competitions.
  • Suspension from certain or all MHMHA activities (e.g., competing, coaching or officiating) for a designated period of time.
  1. Permanent removal from MHMHA staff, Board of Directors or other positions, volunteer or otherwise.

Summary

Social media is a very powerful tool; let’s use that power to promote one another, not degrade one another. Every individual using social media should assume, at all times that they are representing MHMHA and its fellow members.

3.5 U18 Driving Policy

Purpose

To ensure the safety of MHMHA U18 players that hold a GDL license.

Players who are of the legal driving age are to follow the following policies for theirs and their teammates safety:

Practices:

Players will be allowed to drive to venues which reside within a 29km radius (Redcliff, Irvine)

  • Players who do drive are expected to drive “directly” to and from practice, meaning there are no detours taken that bring another reason for the trip into consideration.

Players will not be allowed to drive to venues which reside outside 30km radius (Ralston, Tilley, Bow Island)

  • Players will not be permitted to drive themselves or any of their teammates. MHMHA recommends that a parent or guardian drive to these practices as they are typically later at night when it is dark and a 16/17/18-year-old may not have the necessary experience to drive at night alone. In order to help minimize the number of parent drives, we recommend organizing a carpool initiative to keep the kids safe.

Away Games:

Players will not be permitted to drive themselves or any of their teammates to any games where the Medicine Hat team is the visiting team.

Home Games:

Players will be permitted to drive themselves “directly”, meaning there are no detours taken that bring another reason for the trip into consideration, to any home game within a 29km radius (Redcliff, Irvine)

Players are NOT permitted to drive to any game outside of the 30km radius (Ralston, Tilley, Bow Island) MHMHA recommends a parent drive and suggest setting up arrangements for rides if parents do not want to show up early for games.

Other

No player will be permitted to drive at any time to or from any MHMHA event where a concussion may be suspected in the driver.

 

3.6 Acceleration Policy

Purpose

Occasionally, some players will exhibit exceptional abilities in the game of hockey. The player acceleration policy can be applied to these players potentially allowing them to play at a higher level that is appropriate for their skill, but outside the normal age categories.

Players wishing to be considered for advancement must submit the request form to the GM of Hockey Operations by August 31 of the current season.

Criteria

  • All Players must be registered in their appropriate age division within MHMHA.
  • Players will only be allowed to move up a maximum of 1 division higher than their appropriate age division.
  • Acceleration will be considered based on evidence of exceptional abilities and references from the previous hockey year’s Head Coach.
  • The Executive Board of Directors will determine if it is appropriate to move the player into the next higher age division. If it is approved, the identified player must complete both the evaluation in their appropriate age division, and the division they have applied to move to.
  • The player must evaluate within the top 3,2,1 (top 3 forwards, top 2 defensemen, top goalie) in the next higher age division of the top team in that division, otherwise the player will be placed within their appropriate age division.
  • Additional registration fees (per fee chart for age level player advancing to) due to advancement of a player are to be paid in full by October 1st of the current year. The Executive Board of Directors may waive all or parts of this procedure if there is a requirement or need accommodate special circumstances, such as small registration numbers in a particular age division.

Once your application has been reviewed by the MHMHA Executive Board, you will be notified of their decision by no later than September 15. If you wish to appeal the Board’s decision a hearing will be set prior to the start of evaluations.

Acceleration

For the terms of this policy, the next higher team refers to the top tier CAHL team of that division.

U7 (5 or 6 years old) U9 (7 or 8 years old)

MHMHA will not accelerate any U7 players (5- or 6-year-old) or any U9 player (7 or 8 years old)

U11 – U15

To accelerate, a player must be ranked in the top of their age division based on the following:

A U11 skater must evaluate as a top 3 forward or top 2 defense on the top team in the next higher age division (U13 AA), otherwise the player will be returned to their appropriate age division. A U11 goalie must evaluate as number 1 in the next higher age division (U13 AA) otherwise the player will be returned to their appropriate age division.

A U13 skater must evaluate as a top 3 forward or top 2 defense on the top team in the next higher age division (U15 CAHL), otherwise the player will be returned to their appropriate age division. A U13 goalie must evaluate as number 1 in the next higher age division (U15 CAHL), otherwise the player will be returned to their appropriate age division.

A U15 skater must evaluate as a top 3 forward or top 2 defense on the top team in the next higher age division (U18 AA), otherwise the player will be returned to their appropriate age division. A U15 goalie must evaluate as number 1 in the next higher age division (U18 AA), otherwise the player will be returned to their appropriate age division.

 

3.7 Financial Operations Policy

User Pay Policy

Purpose

This policy is intended to provide operating parameters for MHMHA user pay teams.

All teams carded with the MHMHA are property of MHMH.  These teams represent the Association at all times and are held accountable to the Association. Generally, all travel teams operate as User Pay Teams.

Notwithstanding, operating as a user pay team is not a right but a benefit provided by the association to facilitate independent operating procedures.

MHMHA Board of Directors can rescind user pay status of any or all user pay teams and transfer their operating procedures as an Association funded team at its discretion.

Definition

User Pay – A user pay team (UPT) is a team that is responsible for all its operating expenses during the season. All registration fees, less a hold back fee, are forwarded to the team account and become the teams operating funds. These funds may cover only half the expenses for the season.

Holdback FeeA holdback fee is the amount the Registrar holds back from each individual players’ registration fee. This amount covers Hockey Albert fees & insurance, CAHL fees, carding, and administration costs for the year. This amount will be set at the May Board meeting along with registration rates. Once these holdbacks are complete, the remaining registration money is transferred to specific individual UPT accounts.

Expectations

The MHMHA Board of Directors, along with the General Manager of Operations will announce the operating procedure for all travel teams under the MHMHA at the August board meeting. Details will be posted in the meeting minutes, and we be referenced on the website.

A decision on the operating procedure of a team will be made after review of the previous seasons’ handling of finances and operations.

The options for the Board of Directors to choose are:

  • User Pay (User Funded)
  • Association Funded

At the start of a new season, no single team will be required to do opposite of their peer teams in the August decision unless they have received a penalty prior (ie: CAHL T3 is on UPT suspension for 3 years). However, the Board of Directors reserve the right to transfer a single team to ‘Association Pay’ if the need arises during the season. If this occurs, the team budget will be recalculated and the teams’ itinerary for the remainder of the year will be void. (ie: large expense items will be cancelled – tournaments, bus travel, track suits, and the like) until misappropriated funds can be recovered and team account balanced.

Parameters

User Pay Teams are required to pay all their operating expenses for the season.  These expenses include, but are not limited to:

  • All CAHL regulated practice ice times
  • All CAHL regulated game ice times
  • All official fees for each game
  • All player development
  • All goaltender development
  • Jersey rental for the season
  • Tournament entry fees
  • Travel expenses (meals & bussing)
  • Team photos
  • Track suits
  • Dryland apparel
  • Team apparel
  • Team building events
  • Yearend get-together

Criteria

All User Pay Teams must:

  • follow all criteria laid out in managers handbook
  • have an approved budget
  • have a 2 two sign bank account
  • use the MHMHA email address assigned to the team

All MHMHA User Pay Teams are subject to audit if requested. Submit all financial documents within 48 hours if requested by the Board of directors or Treasurer

 

Association Funded Policy

Purpose

This policy is intended to provide operating parameters for MHMHA Association funded teams.

All teams carded with the MHMHA are property of MHMH.  These teams represent the association and are held accountable to the association. Any team not operating as a User Pay will automatically be an Association Funded team.

Definitions

Association Funded Team – An association funded team is a team for which the association covers all expenses outlined below. All non-CAHL player registration fees, less holdback, are used to pay for these expenses. Generally, all city league teams operate as Association funded teams.

Holdback feeA holdback fee is the amount the Registrar holds back from each players’ registration fee. This amount covers Hockey Albert fees & insurance, carding, and administration costs for the year. This amount will be set at the May Board meeting along with registration rates. Once these holdbacks are complete, the remaining registration money is transferred to the general operating account for MHMHA

Expectations

The MHMHA Board of Directors, along with the General Manager of Operations will announce the operating procedure for all travel teams under the MHMHA at the August board meeting. Details will be posted in the meeting minutes, and we be referenced on the website.

A decision on the operating procedure of a team will be made after review of the previous seasons’ handling of finances and operations.

The options for the Board of Directors to choose are:

  • User Pay (User Funded)
  • Association Funded

Parameters

Association Funded Teams operating under Association funded do not have to pay for the following expenses.  These expenses are covered by the association:

  • All practice ice times
  • All game ice times
  • All official fees for each game
  • A portion of player development
  • A portion of goaltender development
  • Jerseys – take home after season

Expenses that the individual teams will need to cover can include but not limited to:

  • Exhibition game ice
  • Exhibition game officials
  • Additional practice ice
  • All tournament entry fees- including home tournament required fee
  • Any approved apparel
  • Team building events
  • Additional outsourced player development
  • Additional outsource goalie development.
  • Year end get-together

Criteria

All Association Funded Teams must:

  • Follow all criteria laid out in managers handbook
  • Have an approved budget as outlined in the managers handbook
  • Have a 2 two sign bank account
  • Use the MHMHA email address assigned to the team

All MHMHA Association Funded Teams are subject to audit if requested. You are required to submit all financial documents within 48 hours if requested by the Board of directors or Treasurer

 

3.8 Dressing Room Policy

MHMHA’s dressing room policies are in place to balance the safety, privacy and dignity of our players without compromising the aspects of camaraderie, social integration and bonding inherent in a team sport. All MHMHA users must meet, at minimum, the dressing room policies of our governing bodies. As these policies often regulate the boundaries of the “lesser represented gender” (on a co-ed hockey team, this is typically a female), MHMHA has enacted specific policies that address our all-female teams.

Criteria

  1. Each team will be designated a dressing room to use for practices and games. This will be posted on the TV’s in the lobby. These TV’s are operated by the City of Medicine Hat and may indicate a discrepancy with your team snap.  Your Team Snap Schedule will be the correct one to follow.
  2. Hockey Alberta rules state that females at U11-U18 levels will have access to separate change rooms. Females at U13-U18 are required to use a separate change room
  3. All members will ensure that the rooms are left in good clean order.
  4. This is a no smoking/tobacco/Alcohol/drug product zone.
  5. Smart devices like cell phones, iPod iPad are prohibited. No exceptions.
  6. Taking photos and or videos are prohibited in the dressing room. Exception will be only for professional photographers taking team/player photos.
  7. Rooms should remain locked when the team is not present.
  8. Valuables are left at your own risk.
  9. Recommended that unsupervised dressing rooms are locked during practices/games

Supervision

Players must be supervised at all times. A lone personnel member must never be in the dressing room with players at any time, and especially when they are showering or changing. Two (2) must be present together at all times. This is called the “Two Deep Method” of supervision.  Should separate dressing rooms be required, both dressing rooms require the appropriate adult supervision. Please see Co-Ed Dressing room policy 3.10

Co-ed Dressing Rooms

MHMHA firmly believes in accommodating both genders. We further believe in balancing this goal with the safety, privacy, modesty and wishes of ALL our members without compromising the sport:  aspects of camaraderie, social integration and bonding inherent in a team port. This policy attempts to meet all these goals while providing a safe and respectful environment for our participants.

We also stress the importance of coaches ensuring both male and female players have equal access to pre and post team sessions and to all team related activities.

MHMHA recognizes the physical limitations of some facilities and encourages our members to work with local facility management to ensure that appropriate changing facilities are available to both genders.

MHMHA allows co-ed dressing room situations to exist at the U7-U11 levels provided participants in a co-ed situation either arrive in full equipment or wear at a minimum gym shorts or long underwear as well as a full t-shirt all of which must be in good condition and without holes/tears.

MHMHA adopts the Hockey Canada Co-ed Dressing Room Policy stated here.

Parents in Dressing Rooms

The safety, privacy and modesty of the players must be respected at all times. MHMHA discourages    parents from entering dressing rooms unless it is truly necessary. Naturally, with the youngest age groups (U7-U11) it may be necessary for parents to assist the players getting dressed. By 2nd year U11, your player should be able to fully dress themselves including tying skates.

Players are expected to fully dress themselves by U13

When necessary, players only need a maximum of 1 parent/guardian to assist them in the dressing room.    Additional parents, guests or siblings are not allowed in the dressing room at any age at any time.

As players get older, the coach may at his/her discretion prohibit parents from the dressing room. In general, parents should not enter the dressing room if the players undress to less than shorts and t shirts.

MHMHA encourage parents to teach their players as young as possible how to get dressed independently.   This can be done at home where the parent can ensure equipment is satisfactory and safe. (skates)

 

3.9 Risk Management Policy

Purpose

To review MHMHA’s activities, programs, and operating procedures (including buildings and staff) to identify, understand and insure against the everyday risks in operating an organized hockey program.

Responsibility

Medicine Hat Minor Hockey Association has the responsibility to:

  • Provide a safe environment for all of its participants. Policies and procedures are required to help create and maintain safe programs in safe facilities overseen by qualified, certified and/or trained volunteers or staff.
  • Make decisions fairly that will affect their members, notably having and following proper policies and procedures when handling complaints/disputes and when making important decisions.
  • Protect its assets and resources including money, equipment, facilities, data and image.

To do this, MHMHA follows the Risk Management policy as laid out in Hockey Alberta here.

 

3.10 Health and Safety Policy

Purpose

Hockey Alberta and Hockey Canada are committed to a safe and fun environment for all participants to enjoy the game. Because of the nature of the game of hockey – the skills, the pace, and the playing area, injuries can occur from time to time. The impact of these unfortunate occurrences can be minimized by taking the proper steps to prevent, recognize, and manage injuries effectively. This includes maintaining a healthy lifestyle, including proper nutrition, sleep habits and training. Find out more information in the links below.

https://www.hockeyalberta.ca/parents/health-safety/player-safety/

Injuries

All injured players or coaches requiring medical attention shall complete an injury report form and not be permitted to resume play without written approval of a qualified physician for joint, bones, neck, facial, back and head injuries otherwise written parental approval is required.

All player or coach injuries require an injury report form filled out and returned to safety@mhmha.ca

Criteria

For the safety of all participants, it is mandatory in all levels of amateur hockey within MHMHA, that any player, team official (coach, trainer, assistant coach, manager, etc.), guest coach or volunteer who is on the ice for any practice, game or other ice session must wear a CSA approved helmet with the chin strap of the helmet securely fastened.

 

3.11 Maltreatment, Bullying and Harassment Policy

Statement

Medicine Hat Minor Hockey, and it’s governing body Hockey Alberta is committed to contributing to the physical, psychological, social and spiritual health of individuals of varying abilities backgrounds and interests.

Hockey Alberta firmly believes that only when sport environments are safe and inclusive can these values be realized. Participants in Hockey Alberta sanctioned programming should have the reasonable expectation that it will be in an environment that is accessible, inclusive and is free from all forms of Maltreatment, Bullying and Harassment.

Purpose

The purposes of the Maltreatment, Bullying and Harassment Policy are:

  1. To establish principles and guidelines, as well as appropriate responses to instances of Maltreatment, Bullying and Harassment.
  1. To promote a commitment to eliminating Maltreatment, Bullying and Harassment for all Participants through education, awareness and prevention.
  1. To provide direction to Hockey Alberta’s Membership on establishing principles and guidelines, as well as appropriate responses to instances of Maltreatment, Bullying and Harassment.
  1. To provide a safe environment for Participants in any Hockey Alberta sanctioned program.

MHMHA strong prohibits all acts of Maltreatment, Bullying and Harassment and as such will follow Hockey Alberta’s Maltreatment, Bullying and Harassment Policy in its entirety. The full policy can be found here.  Maltreatment,_Bullying_and_Harrassment.pdf (hockeyalberta.ca)

 

3.12 Recording Devices Policy*

Definition

Recording device means a camera, an audio or video recorder or any other device that may be used to record or transfer sounds or images. These include:

Any camera(s)

Cell phones

Smart phones

iPads/tablets/laptops

Video camera

Purpose

To ensure all Players and Coaching Staff are not taking pictures, video /audio recorded in any Dressing Rooms during MHMHA Sanctioned events.

Expectations

Mobile devices with recording capabilities, including voice recording, still cameras and video cameras, are NOT PERMITTED TO BE USED IN ANY DRESSING ROOMS, by players, during any MHMHA Sanctioned Events. Parents and or coaches wishing to take pictures of individuals or teams in dressing rooms must ask permission of the coach/manager and can only do so if everyone in the rooms is completely clothed/dressed. An example of this would be post-game with a trophy during any MHMHA Sanctioned Events.

If music is played in the dressing room, only one person should be the designated DJ.  Their devices are to be connected wirelessly to a portable speaker and kept in a bag or pocket. If cell phones or other mobile  devices must be used, they must be taken outside of the Dressing Room.

Cell phones are to be turned off and put away at all times while in Dressing Room or left with a Parent.   MHMHA is not responsible for lost or damaged Cell / Smart Phones, Mobile devices, or music equipment. Regardless of if dressing room was locked or not.

Violations

Any violation formally reported of this policy shall be investigated by MHMHA Game and Conduct committee to their full extent and if deemed necessary, this matter may be handed over to MHPS.

 

3.13 Zero Tolerancy

See Zero Tolerance Policy section 4.1

 

3.14 Volunteer Requirement Policy

Purpose

To encourage all Association members to become actively involved in the operation of

and the overall success of the Association.

Overview

Medicine Hat Minor Hockey relies heavily on volunteers to run the Association.  From Coaches and Scorekeepers to the Board of director, many Volunteer positions are available. The Board of Directors maintains that the Association is only as successful as its volunteers and wants to encourage its entire membership to be actively involved in the operation of the Association.

Requirements:

Duty of Care: It is the policy of the Association that any volunteer working in direct relation with children (minors under the age of 18) be required to submit to background screening. This policy is designed with the safety of all participants in mind. The Medicine Hat Minor Hockey Association Board of Directors has the Duty of Care to ensure all people in trust positions are screened. As such, Intervention Record Check and Police Vulnerable Sector checks are required for all coaches and are required to be updated every three years. Police or RCMP are exempt.

MHMHA requires both a Police Vulnerable Sector Check (Criminal Record Check) and an Intervention Record check completed and submitted to the office NO LATER THAN NOVEMBER 15. Due to the nature of these checks, there will be no exceptions.

See section 5.0 Risk Management for more information.

Volunteer Bond: Many associations require their members to prepay a specific amount referred to as a volunteer bond.  This money is returned to the member once volunteer commitments are met.  If the commitments are not met, the monies are not returned.

MHMHA has a great group of members and have not run into situations where volunteering as become an issue. Therefore, we do not require a volunteer bond.  The association does reserve the right to implement a volunteer bond (only) at the beginning of each season.  If required, notice will be sent out to members 60 days in advance.

Mandatory volunteering: Parent of players are required to assist in the everyday tasks of their team.  These tasks include score clock, penalty box, music, etc. Your team manager will outline specifics for your team.

Additionally, each team is required to provide the necessary volunteers to run home tournaments as required.