GUIDELINES OF THE ASSOCIATION
5.0 RISK MANAGEMENT
Risk Management is the process by which an organization identifies, assesses, controls, and minimizes the risk of bodily injury or financial loss arising from its activities. In hockey, Risk Management is the process by which a Branch or Association reviews its activities, programs, and operating procedures (including buildings and staff) to identify, understand and insure against the everyday risks in operating an organized hockey program.
Medicine Hat Minor Hockey Association has the responsibility to:
- Provide a safe environment for all of its participants. Policies and procedures are required to help create and maintain safe programs in safe facilities overseen by qualified, certified and/or trained volunteers or staff.
- Make decisions fairly that will affect their members, notably having and following proper policies and procedures when handling complaints/disputes and when making important decisions.
- Protect its assets and resources including money, equipment, facilities, data and image.
MHMHA follows the Risk Management policy as laid out in Hockey Alberta here.
5.1 Screening of Trust Positions
Hockey Alberta’s Duty of Care Policy requires background screening of individuals involved in hockey who hold positions of trust. The policy is designed with the safety of all participants in mind. The Medicine Hat Minor Hockey Association Board of Directors has the Duty of Care to ensure all people in trust positions are screened. As such, Intervention Record Check and Police Vulnerable Sector checks are required for all coaches and are required to be updated every three years. Police or RCMP are exempt.
MHMHA requires both a Police Vulnerable Sector Check (Criminal Record Check) and an Intervention Record check completed and submitted to the office NO LATER THAN NOVEMBER 15. Due to the nature of these checks, there will be no exceptions.
- Vulnerable Sector Check:
All applications are done online. To apply for this check, email the office at firstname.lastname@example.org to request a link for the Police Vulnerable Sector Check. Once you get the link, you will be able to complete the Police Vulnerable Sector Check at no cost to you. If you choose to do it on your own, without our link, MHMHA will only reimburse you the cost our association pays.
- Intervention Record Check:
To apply for an Intervention Record Check, you can access the form on the website here or under Risk Management. Fill out all of Section 1 and only the applicable parts of Section 2. The form can then be sent to the centralized IRC mailbox for processing at cs-IRCrequest@gov.ab.ca
*PLEASE NOTE: An IRC can take up to 30 days to get sent back to you. You must apply for the IRC with this timeline in mind. You will not be allowed on the ice without this check regardless of if you have applied for it.
MHMHA Registrar will keep accurate records of all screening checks. You can check with the office if you are unsure when your check expires
5.2 Association Regulations
- No player shall be allowed to play or practice without being properly registered with Medicine Hat Minor Hockey and properly registered in the Hockey Canada Registry (HCR).
- All injured players requiring medical attention shall complete an injury report form and not be permitted to resume play without written approval of a qualified physician for joint, bones, neck, facial, back and head injuries otherwise written parental approval is required.
- All coaches must be certified to coach the level at which they are coaching.
- All coaches or demonstrators under the age of eighteen (18) years must be in full equipment
- All Coaches, Assistant Coaches and Bench Staff shall be properly registered to the Team through the Hockey Canada Registry (HCR).
- All coaches, guest coaches or demonstrators over the age of eighteen (18) must wear a CSA approved helmet with chin strap.
- No player, coach or team official shall consume or be under the influence of alcohol, illegal drugs or performance enhancing drugs at any time within the arena.
- “Hazing” or any initiation rite is not tolerated and will be dealt with by the MHMHA Game and Conduct and Hockey Alberta.
- No team shall be in the dressing room or on the ice without the supervision of a coach or team official.
- Players and team officials shall be personally responsible for damage to any facility they play in or utilize.
- MHMHA will not be responsible for property lost or stolen in the arena.
- No players, team officials or executive members shall make statements to the news media except game description (scores) and details of upcoming games without the direction from the President.
- All play will be as per regulations of Hockey Alberta and CAHL.
- All persons transporting players or team officials to or from any team function must carry adequate personal liability insurance, in the amount of at least $1,000,000).
- All executive and team members will not conduct themselves in a matter which causes MHMHA legal or financial liability.
- All coaches, managers and other team staff are required to complete a Criminal Record Check with Vulnerable Sector Check every 3 years Prior to November 15th.
- NO CELL PHONES/CAMERA ARE ALLOWED IN DRESSING ROOMS. NO EXCEPTIONS.
- Fighting will not be tolerated off the ice. Anyone involved in fighting will face disciplinary action.
5.3 Game and Conduct
on HA’s website here.
5.4 Health and Safety
The Health and Safety program for MHMHA is handled by the Risk Management director.