A Special Event Permit request must be approved by Hockey Alberta, and thus should be submitted a minimum of one week prior to the event (preferably two).
MHMHA recommends that teams submit a permit request for all activities, regardless of if they will be approved, so that Division Directors and the league can be aware of team events.
Failure to submit a Special Event Permit and receive approval will result in the activity not being covered by insurance, and may also result in disciplinary action against the Head Coach.
There are many events that will NOT be approved under a Special Event Permit, as Hockey Alberta will NOT sanction or assume the risk for these activities. A list of activities that will not be sanctioned can be found on the Hockey Alberta Sanctioning Guidelines document.
If a request for a Special Event Permit is not approved, it does not necessarily mean that the team cannot hold the event. If a Special event permit is denied it is important that the team management understands that team players and officials are not covered by minor hockey insurance.