3.7 Financial Operations Policy
User Pay Policy Purpose
This policy is intended to provide operating parameters for MHMHA user pay teams.
GUIDELINES OF THE ASSOCIATION
All teams carded with the MHMHA are property of MHMH. These teams represent the Association at all times and are held accountable to the Association. Generally, all travel teams operate as User Pay Teams.
Notwithstanding, operating as a user pay team is not a right but benefit provided by the association to facilitate independent operating procedures.
MHMHA Board of Directors can rescind user pay status of any or all user pay teams and transfer their operating procedures as an Association funded team at its discretion.
Definition
User Pay – A user pay team (UPT) is a team that is responsible for all its operating expenses during the season. All registration fees, less a hold back fee, are forwarded to the team account and become the teams operating funds. These funds may cover only half the expenses for the season. For detailed information see ***
Holdback Fee – A holdback fee is the amount the Registrar holds back from each individual players’ registration fee. This amount covers Hockey Albert fees & insurance, CAHL fees, carding, and administration costs for the year. This amount will be set at the May Board meeting along with registration rates. Once these holdbacks are complete, the remaining registration money is transferred to specific individual UPT accounts.
Expectations
The MHMHA Board of Directors, along with the General Manager of Operations will announce the operating procedure for all travel teams under the MHMHA at the August board meeting. Details will be posted in the meeting minutes, and we be referenced on the website.
A decision on the operating procedure of a team will be made after review of the previous seasons’ handling of finances and operations.
The options for the Board of Directors to choose are:
- User Pay (User Funded)
- Association Funded
At the start of a new season, no single team will be required to do opposite of their peer teams in the August decision unless they have received a penalty prior (ie: CAHL T3 is on UPT suspension for 3 years). However, the Board of Directors reserve the right to transfer a single team to ‘Association Pay’ if the need arises during the season. If this occurs, the team budget will be recalculated and the teams’ itinerary for the remainder of the year will be void. (ie: large expense items will be cancelled – tournaments, bus travel, track suits, and the like) until misappropriated funds can be recovered and team account balanced.
Parameters
User Pay Teams are required to pay all their operating expenses for the season. These expenses include, but are not limited to:
- All CAHL regulated practice ice times
- All CAHL regulated game ice times
GUIDELINES OF THE ASSOCIATION 2022
GUIDELINES OF THE ASSOCIATION
- All official fees for each game
- All player development
- All goaltender development
- Jersey rental for the season
- Tournament entry fees
- Travel expenses (meals & bussing)
- Team photos
- Track suits
- Dryland apparel
- Team apparel
- Team building events
- Yearend get-together
Criteria
All User Pay Teams must:
- follow all criteria laid out in managers handbook
- have an approved budget
- have a 2 two sign bank account
- use the MHMHA email address assigned to the team
All MHMHA User Pay Teams are subject to audit if requested. Submit all financial documents within 48 hours if requested by the Board of directors or Treasurer
Association Funded Policy Purpose
This policy is intended to provide operating parameters for MHMHA Association funded teams.
All teams carded with the MHMHA are property of MHMH. These teams represent the association and are held accountable to the association. Any team not operating as a User Pay will automatically be an Association Funded team.
Definitions
Association Funded Team – An association funded team is a team for which the association covers all expenses outlined below. All non-CAHL player registration fees, less holdback, are used to pay for these expenses. Generally, all city league teams operate as Association funded teams.
Holdback fee – A holdback fee is the amount the Registrar holds back from each players’ registration fee. This amount covers Hockey Albert fees & insurance, carding, and administration costs for the year. This amount will be set at the May Board meeting along with registration rates. Once these holdbacks are complete, the remaining registration money is transferred to the general operating account for MHMHA
Expectations
The MHMHA Board of Directors, along with the General Manager of Operations will announce the operating procedure for all travel teams under the MHMHA at the August board meeting. Details will be posted in the meeting minutes, and we be referenced on the website.
GUIDELINES OF THE ASSOCIATION 2022
GUIDELINES OF THE ASSOCIATION
GUIDELINES OF THE ASSOCIATION 2022
A decision on the operating procedure of a team will be made after review of the previous seasons’
handling of finances and operations.
The options for the Board of Directors to choose are:
- User Pay (User Funded)
- Association Funded
Parameters
Association Funded Teams operating under Association funded do not have to pay for the following expenses. These expenses are covered by the association:
- All practice ice times
- All game ice times
- All official fees for each game
- A portion of player development
- A portion of goaltender development
- Jerseys – take home after season
- Team photos *potentially new this year 2022
Expenses that the individual teams will need to cover can include but not limited to:
- Exhibition game ice
- Exhibition game officials
- Additional practice ice
- All tournament entry fees- including home tournament required fee
- Any approved apparel
- Team building events
- Additional outsourced player development
- Additional outsource goalie development.
Criteria
All User Pay Teams must:
- follow all criteria laid out in managers handbook
- have an approved budget as outlined in the managers handbook
- have a 2 two sign bank account
- Use the MHMHA email address assigned to the team
All MHMHA AFT are subject to audit if requested. You are required to submit all financial
documents within 48 hours if requested by the Board of directors or Treasurer
